Association Manager is a free, complete membership plugin for associations, NGOs, homeowners associations, professional bodies, clubs and unions. Manage members and unlimited membership levels, collect membership fees, run a gated member directory, restrict content by level, and hold general assemblies with automatic quorum and secret-ballot voting — all from WordPress, with no monthly fee.
Most membership plugins sell access to content. This one is built for organisations that have statutes — where you also have to convene a general assembly, verify the quorum, put motions to a vote and keep a record of the outcome. It handles the full life of a member: joining, paying the fee, appearing in the directory, attending assemblies, voting, renewing — and it tells you at a glance who is about to lapse.
Everything below is included for free
- Members & membership levels — unlimited levels with their own fee, period, colour and grace; every level maps to a real WordPress role
- Member management — full member file, payment history, days remaining, optional admin approval
- Membership fees & reports — collected per year and month, per level and per method, a filterable payment list and CSV export
- Member directory — searchable, filterable by level and city, gated by membership level, with per-member privacy
- Public member profiles — description, video and contact details, with per-field visibility
- Joining & payments — public sign-up form, built-in bank transfer, optional WooCommerce, manual activation
- Membership documents — numbered, printable, delivered by email
- General assemblies & voting — automatic quorum, motions and elections, secret ballot, live tallying
- Content restriction by membership level, transactional emails, setup wizard, demo data, Elementor widgets and shortcodes
Governance and voting
- General assemblies with an agenda, statuses (draft, scheduled, open, closed, archived) and locking
- Attendance tracking with automatic quorum calculation
- Two kinds of ballots: motions (for / against / abstain) and elections with your own options
- Secret ballot — votes are stored anonymised and cryptographically separated from the voter, while double voting is still prevented
- Automatic tallying and live results
- A dedicated page per meeting
Members and fees
- Unlimited membership levels, each with its own fee, billing period, colour and grace period
- Every level maps to a real WordPress role, so access control works with any theme or plugin
- Automatic life cycle: active, then grace period, then expired, with role downgrade
- Optional admin approval for new members (none, free memberships only, or all)
- Member file with the full payment history, current level, fee and days remaining
- Dashboard showing pending approvals, who expires within 30 days, who is in grace and who lapsed recently
Joining and payments
- Public sign-up form that creates the account and the membership in one flow, with a simple arithmetic anti-spam question
- Bank transfer built in — the member gets your account details and a unique payment reference on a printable page; you confirm the payment from the dashboard
- Optional WooCommerce route, so members can pay with any gateway you already use there; the membership product is created and kept in sync automatically
- Manual activation from the admin for fees collected offline
Member directory
- Searchable directory with filters by level and city
- Three privacy levels controlled by each member: full profile, initials only, or hidden
- Access by membership level — you decide which categories may browse the directory
- Public member profile pages with description, video and contact details
- Per-field visibility: mark each field as public or members-only
Profile fields
Ready-made field packs you simply tick: Business (legal and trade name, fiscal code, contact, website, social media), Homeowners association, NGO, Sports club, Professional, and Profile page content. Any field can be marked as required.
Content restriction
Restrict any page or post to all members or to specific levels, straight from the editor.
Membership documents
Issue a numbered document for every paid membership, with your own series, association details and optional VAT line. The member can print it or save it as PDF and receives it by email.
This is a simple receipt, not a fiscal invoice. If you must report through a national e-invoicing system, the openassoc_invoice_created action hands over every detail so a dedicated invoicing service can issue the legal document.
Also included
- Five Elementor widgets and five shortcodes
- Six-step setup wizard and a demo data generator
- Automatic creation of the front-end pages and menu
- Transactional emails for welcome, grace period, expiry, pending approval and rejection
- Full Romanian translation